Shareholders Meeting ST Engineering’s 25th AGM was conducted in accordance with the alternative arrangements for general meetings prescribed by a ministerial order issued under the COVID-19 (Temporary Measures) Act 2020 whereby shareholders attended via live audio-visual webcast or live audio-only stream. The Annual Report, Notice of AGM and Proxy Form for the 25th AGM were made available via SGXNet and our corporate website. To facilitate shareholder engagement, the Company implemented realtime remote electronic voting (“live” voting) and real-time electronic communications (“live” Q&A) at the meeting to allow shareholders to submit questions in advance of, and “live” at the meeting and vote at the meeting “live” by the shareholders themselves or their duly appointed proxy(ies) or by appointing the Chairman of the meeting as proxy to vote on their behalf at the meeting. Shareholders were encouraged to submit their questions ahead of the meeting and were given ample time after publication of the Notice of AGM to consider the matters to be tabled at the meeting. The Company addressed the substantial and relevant questions received from shareholders by publishing the answers via SGXNet and our corporate website 48 hours before the deadline to submit the proxy form to allow shareholders to decide on their votes. To cater to shareholders who did not submit their questions in advance or who had additional questions, we allowed time for “live” Q&A with the Board during the meeting. The Chairman and President & CEO addressed all questions asked by shareholders at the meeting. Our Group President & CEO started the 25th AGM by delivering a presentation on the Group's aspiration, corporate purpose and growth strategy. He provided an overview of the Group’s 2021 financial performance, 2021 key initiatives achieved in the COVID-19 pandemic environment and highlights on the business segments of Commercial Aerospace, Urban Solutions & Satcom and Defence & Public Security, including notable contract wins and new investments. He also presented on the Group's five-year plan and shared the target growth in annual revenue. The presentation material was also available on both SGXNet and our corporate website. The Directors’ attendance at the 25th AGM is disclosed on page 82 in the Corporate Governance Report of this Annual Report. For physical meetings pre-pandemic, shareholders had the opportunity to interact with the Directors and the Management before and/or after the general meetings. Shareholders are entitled to attend general meetings and are accorded the opportunity to participate effectively in and vote at general meetings (including through the appointment of up to two proxies, if they are unable to attend in person or in the case of a corporate shareholder, through its appointed representative). The CPF Board and relevant intermediaries (as defined in Section 181 of the Companies Act 1967) may appoint more than two proxies to attend, speak and vote on their behalf. The Company ensures that notice of general meeting is provided in sufficient time before the specific date of the meeting to allow shareholders to properly consider the items of business on the agenda. Shareholders are informed of the rules governing general meetings. We have implemented electronic poll voting for all the resolutions tabled for approval at the general meetings. An independent scrutineer is appointed to conduct the electronic poll voting procedures and review the proxy verification procedures. The voting procedures are briefed to the shareholders by the independent scrutineer at the beginning of general meetings. All resolutions are put to the vote by electronic poll voting. Generally, all Directors, including the respective Board Committee Chairmen, are present for the entire duration of general meetings together with Management, external auditors and legal advisors to address shareholders’ queries. Queries on matters related to the conduct of audit and the preparation and content of the auditors’ report may be addressed by the external auditors. The Chairman of the meeting allows specific Directors, such as Board Committee Chairmen, to answer queries on matters related to their roles. The Chairman also facilitates constructive dialogue between shareholders and the Directors, Management, external auditors and legal advisors (where necessary). CORPORATE OVERVIEW PERFORMANCE REVIEW SUSTAINABILITY FINANCIAL REPORT 105
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